“Time is Money”, they say. It is very true. As a business owner, you have a lot of tasks to handle like bookkeeping, filing, online research, recruitment, and purchases. You want to save as much time as possible while concentrating on the more profitable tasks that form the core of the business, yet, you have to find a way to execute the other tasks because they are equally important and your business cannot do without them.
Here is where you need a virtual assistant. Note that virtual assistants are human beings who understand the need for details, tasks prioritization and urgency. They are not robots. They offer strategic support needed to help you achieve your business goals.
It is important to delegate certain functions to a virtual assistant while you concentrate on other business operations as an executive. We will explore below, some of the areas where virtual assistants can be useful.
You surely will have a lot of daily transactions that need to be properly recorded in the books. Leaving them unattended for a long time will cause unwarranted confusion. You can send over your receipts and other necessary details to your virtual assistant to help compile them properly and record them appropriately in an excel spreadsheet or accounting software.
Organizing Data and Files
In business, you compile data, files and reports that may need to be referred to at a future date. Explain this properly to your VA as he will be the one to organised and put them in formats that are searchable. This saves you a lot of time going through files.
Writing and Proofreading
Need may arise to write articles, blogs or prepare materials for your business. In this case your VA can handle the writing task while you add the finishing touches before publishing. On the other hand, you may do the needed writing while your virtual assistant proofreads for grammatical errors. Tools like Grammerly could help you prepare error-proof articles ready to be published.
As a business owner, you will always have customers that you need to attend to at some point but may be unable to, due to lack of time. A virtual assistant will help you attend to these customers based on priority and resolve their queries appropriately. It might also be the case of you as a business owner having to wait on the line for another customer support. Instead of wasting a lot of time, let your VA handle the task.
Outsourcing some of your business functions to virtual assistants can help you become more productive as they handle your responsibilities professionally while you focus on other critical business operations, thus leading to general business success.
Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! inspires entrepreneurs build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams.