Today’s business world tends to lay emphasis on doing many things at a time, which they call multi-tasking. While it sounds like a good idea, it isn’t in reality. This is because multi-tasking has proven to consistently increase stress and reduce productivity. The best principle is to always focus on a single task at a time and follow it through to a successful conclusion.
Here are great ways to stop multi-tasking;
• Get Rid of any Distraction from Your Sight
Any other thing, including tasks other than the task at hand, is a distraction. You need to consciously get rid of things that will distract you from focusing and successfully completing the current task. Even if your colleague or supervisor brings another task to your table, you need to be firm about focusing on the already assigned task, except the new task is very urgent and can’t wait.
Also, you should remove other distractions. For instance, put your phone on silence and kill email and social media notifications on your phone or computer in the meantime. Avoid chitchats with your co-workers and mind the task before you.
• Apportion a Time Frame to Each Task
Especially for tasks you are already used to, you need to determine the exact or tentative time-frame required to execute each task successfully. Subsequently, you can assign a time frame or duration to each task. This will help you focus more since you know that you must finish a task within a period of time and move to the next task.
You may be wondering why you need to earmark time to each task on your daily to-do list. If you do not, you will discover that you may spend the whole day on just one task. But, if you are working with time, you will be more conscious of how you spend your time on each task. Productivity gets better when you manage your time more effectively.
• Learn to Delegate
Whether you want to adopt outsourcing solution or leverage the help of in-house team, learning to involve others help you to focus on a single task per time. As an entrepreneur, you will worry less about tax preparation, payroll issues and other admin tasks and focus on strategizing when you learn to outsource or delegate tasks.
Even as a team member or supervisor of a team, you will burn yourself out quickly in addition to reducing productivity if you insist on doing more of the tasks and taking all the accolades. Learn to be a good team player, it helps you to focus on a single task at a time.
Finally, learn to take short breaks intermittently to help you rejuvenate and become more productive.
Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! Inspires entrepreneurs to build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams