Monotonous business tasks can be both boring and time-consuming. If care is not taken, such tasks eat deep into the time earmarked for core business tasks. Yet, those monotonous tasks such as bookkeeping, email handling, and other administrative tasks are important and must be performed. Learn how to accomplish such tasks quicker and more accurately.
Step #1: Understand How Important it is to Accomplish Monotonous Tasks accurately
For instance, bookkeeping may be boring and monotonous, but you still need to do it and do it accurately. Getting figures and data mixed up can be very hazardous to a business. So, bearing in mind that repetitive task is also important and should be performed accurately should motivate you in accomplishing such tasks.
Step #2: Get Organized
Getting organized can also help you accomplish monotonous tasks with ease. You can start by creating a checklist on what you need to do daily with your assigned tasks. For instance, if you are handling data entry, you may want to sort the data first depending on the required order.
For example, if you need to make data entry of different purchases by the different companies that purchase your company’s items, you may want to start by sorting out the companies alphabetically. Next, you can sort out the copies of purchase invoices, then move on the main task which is to enter the data or information.
Step #3: Split the Task into Smaller Units
This is a great way to make monotonous tasks more manageable. You will find out that the task suddenly becomes interesting and easier to manage when they are in smaller bits.
This is also a great tactic for ensuring you do not miss out on any detail or make errors, bearing in mind that administrative tasks can be quite detailed. Don’t move on to the next task segment yet until you’ve checked the completed piece and be sure it is error-free. It will also be helpful to make a checklist of the segmented tasks and check off each one that has been accurately completed.
Tip #4: Make Your Workspace Inspiring
An untidy and unorganized workspace can add to the frustration and confusion that comes with monotonous tasks. So, start by de-cluttering your workspace and ensure every item is put in its proper place. Organize the materials you need for the present task neatly on your desk and keep away the ones you may not need in a long while.
Tip #5: Consider Outsourcing
A business should consider outsourcing monotonous tasks to virtual assistants. This is especially true if the tasks are consuming more time and making core tasks suffer. It can also be a more cost-effective way of handling such tasks.
Finally, you can make repetitive tasks more fun and exciting by taking a break in-between to relax, breath fresh air and rejuvenate.
Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! Inspires entrepreneurs to build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams.