Outsourced Administrative Services – 5 Things to Outsource to a Virtual Administrator

Outsourced Administrative Services – 5 Things to Outsource to a Virtual Administrator

Picture of Daven Michaels

Daven Michaels

New York Times Bestselling Author, 30-year business veteran, and Executive Chairman of CurrentC Group.

Outsourced Administrative services provide a great way to save time and cost, plus the added benefit of gaining access to specialist administrators. These skilled administrators work virtually and deliver quality service just like an executive in a conventional office would do, yet you only have to pay a fraction of the cost involved when you hire an executive in-house.

Most Businesses are Adopting Administrative Outsourcing Services

Most businesses are increasingly leveraging administrative outsourcing services as evidenced by the statistics extracted from Odesk. Odesk is one of the biggest online freelance job platforms and has been merged with Elance. According to the statistics, the job postings for virtual administrators rose from 2,500 in 2008 to 25,000 in 2012. And right now, the number has peaked significantly.

However, in order to use this outsourcing service successfully, you should know what tasks are best suited for the service. Here are the top 5 tasks recommended for outsourcing by experts;

1: Bookkeeping

Bookkeeping can be time-consuming, which is why it should be outsourced to a virtual administrator who is specialized in accounting. Subsequently, the virtual administrator will follow up on assigned book-keeping task such as unpaid bills or outstanding invoices.

Bear in mind that this will require handing over some control to the provider, which would include usernames and passwords to accounts. So, be careful and thorough about who you hire for this task.

2: Database Entries

Database entries are also a suitable task for outsourced administrative services. These entries range from contacts generated at a seminar/conference to updating of existing contacts. The key to success is to ensure your specific data entry needs are made clear to the service provider. And, ensure the provider is an expert in this area to help minimize error.

3: Online Research

Also, online virtual administrative assistants are good at carrying out online research. Some of the tasks involved in this case would include vetting prospective business contacts and employees, exploring new products, and sourcing for information on corporate web pages.

4: Email Management

Focus on the core tasks of your business and let the virtual administrators help you manage your emails. They will employ their special tech tools and apps to filter through your emails in order to identify the most important ones and respond to them as though you are the one responding to your clients.

5: Data Presentations

According to a Chief Marketing Officer at a notable company in Mountain View, “transforming raw data to an-easy-to-grasp PowerPoint presentation can save huge time when getting ready for a major presentation. This is also the case with summarizing research findings using Microsoft Office Word, which is why I leverage outsourced administrative services virtually for data presentations.”

While there are other tasks you can virtually hand over to administrative outsourcing companies, you should start with these five.

Daven Michaels is a New York Times Best Selling Author and CEO of premiere global outsourcing company, 123Employee. The company employs hundreds of young bright individuals on three continents. His International event, Beyond Marketing Live! inspires entrepreneurs to build & grow their business with revolutionary new theories and systems allowing them to design the business and personal lifestyle of their dreams.

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